If you click on it with a completed record open, a new window opens containing a graphical representation of a paper timesheet. You’ll notice that there’s a Timesheet icon in the toolbar of the Time/Enter Single Activity window. QuickBooks offers a second option for entering employee hours: timesheets. You can enter employees’ hours directly on a timesheet instead of creating a single activity record. Save the activity record when you’ve completed it. Be sure you click in the box to create a checkmark if you’ll be invoicing a customer for the work done. In the upper right hand corner, you’ll see a field labeled Billable. Tip: If these two fields do not appear, you’ve selected an employee who isn’t timesheet-based. It will only appear if you’re using QuickBooks Enhanced Payroll and have that feature turned on. Hidden behind the drop-down menu is a field titled WC Code, which stands for Workers’ Compensation Code. You can add a new employee if necessary without completing his or her entire record, but be sure to go back and complete it before your next payroll. In the middle column, you’ll select the correct Payroll Item from the drop-down list. You can also replace the 0:00 that appears by default with the number of hours and minutes that were worked. If you want to time a period of activity, use the Start, Stop, and Pause buttons under Duration.

The Service Item field needs to display the name of the service performed by the employee. Click the arrow in the field next to Name and select the employee’s name from the drop-down list that opens, then do the same in the Customer:Job field below. Single-activity work tickets for employee hours are especially useful if you need to set a timer.įirst, check the date to make sure it displays the day when the work was actually done, not recorded.

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